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PCAB Travel Desk


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NEW! Travel Bulletin

Got Questions About Employee Travel or Concur?

The Travel Unit is here to help! Join our monthly Drop-In Sessions to get your questions answered about employee travel, including how to submit travel requests and process reimbursements in Concur.

🗓 When: 2nd Wednesday of every month
🕝 Time: 2:30 PM – 3:30 PM
📍 Where: Zoom https://lausd.zoom.us/j/9741579680?omn=82672477720&from=addo

Whether you're new to Concur or just need a quick refresher, drop in anytime during the hour for live support and troubleshooting.

Upcoming Dates

11/12/2025 from 2:30-3:30pm
12/10/2025 from 2:30-3:30pm
1/14/2026 from 2:30-3:30pm
2/11/2026 from 2:30-3:30pm
3/11/2026 from 2:30-3:30pm
4/8/2026 from 2:30-3:30pm
5/13/2026 from 2:30-3:30pm
6/10/2026 from 2:30-3:30pm

No need to register, just drop in via this link Join Zoom Meeting or
Paste the Meeting URL in your browser: https://lausd.zoom.us/j/9741579680?omn=82672477720&from=addon at the scheduled times.

As of April 1st, 2024 all employee conference attendance requests should be entered in the new Concur travel system. SAA's or those that have been designated by the School or Office as the Site Travel Specialists (STS) have access to enter conference and travel requests on behalf of employees for their school/office. Complete Travel Requests must be entered in Concur with sufficient time to obtain Region Office or Division Chief approval and be received by the Travel Unit no later than 30 days before local and in-state trips or 45 days before out-of-state trips.

Step By Step Process Overview for Schools and Offices

New IOC Regarding Timelines to Submit Travel Requests

Concur can be accessed by going to Employee Self-Service (ESS.LAUSD.NET) and clicking on the Travel Management box.

District Travel Freeze Remains in Effect for the 2025-26 School Year

The Travel Freeze Exception Request form is no longer required as the Freeze Justification is now part of Concur. Freeze approvals, if granted, will be documented through the Concur approval workflow. Please be sure to select the applicable justification for your Freeze request from the drop-down menu when completing the Travel Request in Concur. If "Other" is chosen, a brief justification statement MUST be provided in the "Purpose" field in Concur.

The Travel Freeze does not include virtual conferences, webinars, or online training.

The P-Card may be used to pay for the registration fees for virtual conference/webinar/training. If the cost exceeds the P-Card limit, submit a Credit Card Exception Form to your P-Card Representative.

Note: Attendees for virtual conference/webinar/training only need to submit a request in Concur if they are self-paying the registration fee and require reimbursement.

Conference Justification Form: Requirement for all Schools and Offices

Out-of-state travel requests require approval from the Office of the Superintendent.

Concur Travel Policy Training Presentation

Job Aids

Concur Training Videos

Helpful Resources

Travel Desk Contact Information

Travel Desk Main Line procurement.traveldesk.lausd.net (562) 654-9058
Region East & Region South Johnathan Mendez [email protected] (562) 654-9060	Region North, Region West, & Central Offices Ikumi Nakamura [email protected] (562) 654-9393

Frequently Asked Questions

What if I see “You are currently not set up to use any Concur products” error?

What do I do if an approver rejects my Request or Expense Report?

What do the various payment types mean?

Self-Paid: Payment that was paid with the traveler’s personal credit card or in cash
District Paid: Non-reimbursable expense which was paid with District funds on employees’ behalf, for example, paid by P-Card, T-Card, Imprest or Purchase Order,
Pending Card Transaction: The Concur system will default to this payment type. You will need to change it to either District Paid or Self-Paid, depending on how you paid for the expense item.

What if something is wrong with my employee profile?

What if a SAP Questionnaire request appears?

What should I do when an alert message appears?

What should I do when an error message appears?

Why are the expense types not copied down from the approved request?

What if the full name and status is not visible in manage request/expense?

What if the hotel check-in/check out dates do not copy down as expected?

Is a receipt required for every expense?

What should I do if I don't know what fund or functional area code to use?

I am traveling on behalf of another department. Can I allocate my charges to them?

As an approver, where should I be approving SAP Concur Expense Reports or Requests?

As an Expense Report/Request submitter, where do I enter my expense report?

I’m traveling soon. When can I start a Request for my trip?

Per the District policy, Travel Request should be submitted to the TRAVEL DESK at least 30 business days prior to the event for local and in-state travel and at least 45 business days prior to the event for out-of-state and international travel. If your trip is not approved by all approvers before the travel dates, you will not be able to book travel through Concur and you do not have the approval to travel.

What am I able to do as a delegate?

What should I do when an error message appears?

What if my request does not receive all approvals in SAP Concur prior to my trip?

Procurement & Contract Administration Services

333 S. Beaudry Ave, 28th Floor
Los Angeles, CA 90017
(213) 241-3087

Procurement Services Support Center
8525 Rex Road
Pico Rivera, CA 90660
(562) 654-9009

Office Hours: 8 AM - 4:30 PM

Procurement & Contract Administration Services
Solicitations
Procurement Resources

PCAB Travel Desk

District Travel Freeze Remains in Effect for the 2025-26 School Year

Travel Desk Main Line

Region East & Region South

Region North, Region West, & Central Offices

Frequently Asked Questions