PCAB Rental of a Non-District Facility or Catering

In order to process a request for the rental of a non-District facility or catering, a school or office must provide:

• A Purchase Requisition using the following process on the attached link.  Job Aid for Use of Non-District Facility/Catering.

• If over $250,000, submit the Transmittal Form for the Office of the Superintendent approval.

• An approved Purchase Requisition using Product Category 91852 (Rental of Facilities) or 64020 (Catering), and General Ledger 560001.

• When creating the Purchase Requisition, requestor should omit the Vendor Code/Name to prevent the Purchase Order from auto-generating.

• Provide the event-related, unsigned vendor’s contract, invoice or quote.

• Do not sign a contract with a vendor.  School Principals, Office Administrators, Heads of Organizations and/or Senior Staff DO NOT have the authority to sign vendors’ contracts or agreements.  

• If you have any questions concerning Non-District Facility/Catering transactions please email [email protected].

If the vendor requires advanced payment, please refer to BUL-4589.1 for policy and procedures.